Job Summary
We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer service, and supporting administrative functions. This role requires strong computer skills, proficiency in office software, and the ability to handle multiple tasks efficiently in a fast-paced environment. Experience in medical or dental offices is a plus, along with familiarity with QuickBooks and bookkeeping practices. The Office Administrator will serve as the front desk representative, managing multi-line phone systems, filing systems, and data entry processes to ensure smooth office workflow.

Responsibilities

Manage front desk duties including greeting visitors, answering multi-line phone systems, and providing excellent customer support with professional phone etiquette
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software
Handle filing, document proofreading, and organizational tasks to ensure proper document management
Support bookkeeping activities using QuickBooks and assist with basic financial record keeping
Coordinate appointments, schedule meetings, and manage calendar activities for staff members
Assist with clerical tasks such as photocopying, scanning, and mailing correspondence
Provide administrative support for various departments including medical or dental offices as needed
Ensure the office environment remains organized, clean, and welcoming for clients and staff

Experience

Prior office experience is required; experience in medical or dental offices is highly desirable
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Familiarity with QuickBooks or bookkeeping software is preferred
Strong computer skills including data entry, typing, proofreading, and document management
Experience handling multi-line phone systems and front desk responsibilities
Excellent organizational skills with attention to detail and accuracy
Customer service experience demonstrating professionalism and effective communication skills
Previous clerical or administrative experience combined with good phone etiquette is essential

Pay: $25.99-$35.99 per hour

Benefits:

Dental care
Extended health care
Flexible schedule
Life insurance
Vision care

Work Location: Hybrid remote in Milverton, ON

JC Excavating

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Office Administrator