Overview
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a comprehensive understanding of administrative and clerical functions. This role is vital in maintaining efficient workflows, managing staff, and supporting overall business objectives.

Duties

Supervise and coordinate office staff, including training and development to foster a productive team environment
Manage front desk operations, including multi-line phone systems, greeting visitors, and handling inquiries with professional phone etiquette
Oversee human resources functions such as employee onboarding, record keeping, and payroll processing using QuickBooks or similar software
Maintain accurate bookkeeping and vendor management records, ensuring timely payments and effective supplier relationships
Organize and manage filing systems for easy access to documents and records
Assist with budgeting activities and monitor office expenses to stay within financial guidelines
Support administrative tasks such as scheduling appointments, preparing reports, and managing correspondence
Implement office policies and procedures to improve efficiency and ensure compliance with company standards
Coordinate training sessions and professional development initiatives for staff members

Qualifications

Proven experience in office management or administrative roles with demonstrated supervisory experience
Proficiency in QuickBooks, bookkeeping, payroll processing, and vendor management systems
Strong organizational skills with the ability to multitask effectively in a fast-paced environment
Excellent communication skills, both verbal and written, with a focus on professional phone etiquette
Experience with front desk operations and multi-line phone systems is preferred
Knowledge of human resources practices including onboarding, record keeping, and employee relations
Ability to manage team dynamics, provide training & development opportunities, and foster a collaborative work environment
Familiarity with budgeting processes and office supply management
Prior office or clerical experience is highly desirable

This position offers an engaging opportunity for a motivated individual to lead our administrative team while contributing significantly to the organization’s success.

Job Type: Full-time

Pay: $17.20-$22.00 per hour

Expected hours: 36 – 40 per week

Benefits:

On-site parking

Experience:

Dental office: 3 years (required)

Work Location: In person

kj dentistry

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