Job Summary
We are seeking a highly organized and professional Office Manager to oversee daily office operations and ensure a smooth workflow. The ideal candidate will possess strong administrative skills, excellent customer service abilities, and proficiency with various office software. This role is vital in maintaining efficient office functions, supporting staff, and providing exceptional support to clients and visitors.

Duties

Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
Perform data entry, filing, and document proofreading to ensure accuracy and organization
Utilize QuickBooks and bookkeeping skills for financial record-keeping and invoicing
Coordinate appointments, schedule meetings, and maintain calendars using Microsoft Office and Google Workspace tools
Provide customer support via phone, email, and in-person interactions, ensuring excellent phone etiquette and customer service standards
Handle clerical tasks such as typing correspondence, organizing files, and maintaining office supplies
Support medical or dental office functions if applicable, including patient scheduling and administrative documentation
Assist with administrative projects, including record keeping, report generation, and other duties as assigned

Qualifications

Proven experience in office management or administrative roles with strong organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Experience with QuickBooks or bookkeeping software is preferred
Excellent computer skills with the ability to handle data entry accurately and efficiently
Strong clerical experience including filing, proofreading, and document management
Previous customer service experience with professional phone etiquette and customer support skills
Familiarity with multi-line phone systems and front desk operations
Medical or dental office experience is a plus but not required; relevant certifications are advantageous
Ability to multitask effectively in a fast-paced environment while maintaining attention to detail
Demonstrated organizational skills with the ability to prioritize tasks efficiently

Pay: $70,000.00-$75,000.00 per year

Benefits:

Paid time off

Work Location: In person

Smile Club Dental

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