Overview
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a comprehensive understanding of administrative processes. This role offers an opportunity to lead a dynamic team, manage vendor relationships, and contribute to the overall efficiency of our organization. The ideal candidate will also be overseeing and aid in treatment planning of all major dental treatment plans.

Responsibilities

Supervise and coordinate office staff, including training and development to enhance team performance
Oversee front desk operations, including multi-line phone systems and visitor management
Manage human resources functions such as payroll processing, employee records, and onboarding procedures
Handle bookkeeping tasks using accounting software
Maintain organized filing systems for documents, records, and correspondence
Manage vendor relationships and procurement processes to ensure office supplies and services are adequately provided
Assist with budgeting, expense tracking, and financial reporting activities
Implement and maintain office policies, procedures, and standards to improve operational efficiency
Ensure excellent phone etiquette and professional communication with clients, vendors, and staff
Support administrative tasks related to training & development initiatives and team meetings

Qualifications

Proven experience in office management or administrative roles with strong clerical background
Supervising or team management experience preferred
Strong organizational skills with the ability to prioritize tasks effectively
Excellent communication skills—both verbal and written—along with professional phone etiquette
Experience in human resources functions such as payroll, onboarding, and employee record management
Knowledge of vendor management, budgeting, and basic bookkeeping practices
Demonstrated ability to handle confidential information discreetly
Office experience combined with a proactive approach to problem-solving and process improvement.

Candidate MUST HAVE a minimum of 2 years experience in a management or lead administrative role in a Dental Clinic.

Only selected candidates will be contacted for an interview.

Ideal candidate will have Treatment Coordination experience.

Office hours provide for appropriate work/life balance.

This position is integral to maintaining an efficient office environment while supporting the organization's growth. We welcome motivated candidates eager to contribute their expertise in a collaborative setting.

Job Types: Full-time, Permanent

Pay: From $29.50 per hour

Expected hours: 35 – 40 per week

Benefits:

Dental care
Paid time off

Work Location: In person

Thamesford Family Dental

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Office Manager