Job Summary

We are seeking a highly organized and detail-oriented Office Manager to oversee daily administrative operations within our office environment. The ideal candidate will possess strong clerical and customer service skills, with experience managing office procedures, handling correspondence, and supporting staff. This role requires proficiency in various software tools, excellent communication abilities, and the capacity to multitask efficiently to ensure smooth office functioning.

Responsibilities

Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
Oversee data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to maintain accurate records and financial data
Handle filing systems, document proofreading, and general administrative support such as scheduling appointments and managing calendars
Provide exceptional customer support by addressing inquiries promptly and courteously
Perform clerical duties including typing, proofreading, and maintaining organized office files
Assist with bookkeeping tasks and basic financial record keeping using QuickBooks or similar software
Support team members with administrative needs such as preparing reports, managing correspondence, and coordinating meetings
Maintain a clean and organized front desk area to promote a welcoming environment

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Strong computer skills with experience in data entry, filing, and document management
Knowledge of QuickBooks for bookkeeping and financial record keeping
Excellent organizational skills with the ability to prioritize tasks effectively
Exceptional customer service skills with professional phone etiquette and communication abilities
Clerical experience in an office setting, preferably within a medical or dental office environment including dental receptionist or dental office experience
Ability to handle multi-line phone systems efficiently and support front desk operations
Attention to detail for proofreading documents and managing administrative tasks accurately
Demonstrated ability to work independently as well as part of a team in a fast-paced environment

Pay: $20.00-$35.00 per hour

Benefits:

Dental care
Extended health care

Work Location: In person

WVIP Automated Parking Inc.

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