Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This vital role ensures smooth administrative workflows, maintains efficient communication channels, and fosters a welcoming atmosphere for staff, clients, and visitors alike. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating an effective office setting that supports our team’s success. Your leadership will keep our office running seamlessly, enabling us to deliver outstanding service and operational excellence.
Duties
- Oversee front desk operations, including greeting visitors and managing multi-line phone systems with professionalism and courtesy
- Handle all clerical tasks such as data entry, filing, proofreading, and maintaining accurate records using Microsoft Office
- Manage appointment scheduling, calendar coordination, and ensure timely communication across departments
- Maintain office supplies inventory, place orders as needed, and ensure the workspace remains organized and functional
- Support bookkeeping activities to assist with invoicing, billing, and expense tracking
- Provide exceptional customer support by addressing inquiries promptly and professionally via phone or email
- Assist with dental office procedures when applicable, including patient check-in/out and insurance documentation
- Ensure compliance with office policies by maintaining confidentiality and practicing excellent phone etiquette
Qualifications
- Cleardent and MaxAssist (RecallMax) experience is a must
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and basic computer skills
- Excellent organizational skills with keen attention to detail in data entry and proofreading tasks
- Strong customer service orientation with professional phone etiquette and interpersonal skills
- Ability to handle multi-line phone systems efficiently and manage front desk responsibilities effectively
- Previous experience in dental office settings is a must, including familiarity with front desk procedures and dental office protocols
- Demonstrated ability to prioritize tasks, manage time effectively, and adapt to changing needs within a busy environment
Join us as an Office Manager to lead our administrative team with energy and precision! Your expertise will help create an organized, welcoming space where productivity thrives. We value proactive professionals who are eager to support our mission through excellent office management practices.
Pay: $30.00-$35.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Vision care
Experience:
- manager: 3 years (required)
Work Location: In person