Exciting Opportunity – Join a New Oral & Maxillofacial Surgery Practice

We are a newly established Oral & Maxillofacial Surgery practice located in Ottawa, ON, set to open soon. As we prepare to welcome our first patients, we are looking for a full-time Dental Office Manager / Administrator to oversee daily clinic operations and help build our team from the ground up.

Our practice is led by two Oral & Maxillofacial Surgeons who each hold additional specialty training in Prosthodontics. This unique combination allows us to provide patients with a truly comprehensive level of patient care. Joining our team means being part of a modern, patient-focused environment from day one. We pride ourselves on collaboration and support, working together to deliver the highest standard of surgical and prosthetic care.

Role Overview

The Dental Office Manager / Administrator will play a central leadership role in our practice, responsible for coordinating clinic operations, supporting staff, and ensuring an exceptional patient experience. This position offers a unique opportunity to help establish policies, workflows, and culture in a new, state-of-the-art practice.

Key Responsibilities

Oversee daily clinic workflow, scheduling, and systems
Manage provider calendars and patient appointments
Handle patient inquiries, phone calls, and emails with professionalism
Supervise and support administrative and clinical staff, including onboarding and training
Process billing, Blue Cross, and third-party insurance claims
Liaise with IT, software, and service providers
Ensure compliance with privacy, health, and safety standards
Maintain accurate digital patient records and office documentation
Support the surgeons in fostering a collaborative and professional culture

Skills & Qualifications

Minimum 5 years of experience in dental or medical office management (specialty clinic experience an asset)
Proficiency dental practice software
Strong organizational and leadership abilities
Excellent communication and interpersonal skills
Professional, adaptable, and detail-oriented approach
Knowledge of health and safety standards and compliance requirements

Experience

Dental office management: 5+ years preferred
Experience with oral surgery or specialty practices considered a strong asset

What We Offer

A chance to be part of a new, modern, state-of-the-art practice from the ground up
A supportive, collaborative, and professional team environment
Competitive salary

How to Apply

Please send your resume to info@ottawaoms.com with the subject line: “Dental Office Manager / Administrator Application”.

· Job Type: Full-time

· Work Location: In person – Ottawa, ON

· We welcome applicants to share their expected hourly rate or salary range.

Job Type: Full-time

Pay: $35.00-$41.00 per hour

Expected hours: 40 per week

Benefits:

On-site parking

Work Location: In person

Ottawa Oral & Maxillofacial Surgery jobs

Dental Office Manager / Administrator – Oral & Maxillofacial Surgery Practice