Overview
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a comprehensive understanding of administrative processes. This role offers an opportunity to lead a dynamic team while managing essential office functions, including bookkeeping, vendor relations, and human resources activities. The Office Manager will play a key role in maintaining an efficient, professional, and welcoming office atmosphere.

Responsibilities

Supervise administrative staff and coordinate team management efforts to ensure productivity and efficiency
Oversee front desk operations, including multi-line phone systems, greeting visitors, and managing correspondence
Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial reporting
Manage payroll processing and human resources functions such as employee records, onboarding, and training & development initiatives
Maintain organized filing systems for documents, contracts, and other essential records
Coordinate vendor management activities to ensure timely procurement of supplies and services
Develop and implement office policies to enhance workflow efficiency and maintain high standards of professionalism
Oversee budgeting processes and monitor office expenditures to stay within financial guidelines
Ensure proper phone etiquette is maintained at all times to uphold a positive company image
Organize meetings, schedule appointments, and support executive leadership with administrative tasks
Monitor KPIs and implement growth strategies
Oversee treatment coordination and case acceptance
Ensure compliance with RCDSO, IPAC, and PHIPA standards

Qualifications

3–5+ years of dental office management experience
Strong leadership and team accountability skills
Proven ability to grow production and improve systems
Experience with dental software (Dentrix)
Deep understanding of insurance, billing, and scheduling
Strong business mindset with a results-driven approach

This position offers an engaging environment where organizational excellence is valued. We seek a dedicated professional eager to contribute to our company's success through effective office management.

Pay: From $40.00 per hour

Expected hours: 40.0 per week

Benefits:

Dental care

Work Location: In person

Oakville Dentist

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