Overview
We are seeking a highly organized and detail-oriented Office Manager to oversee daily administrative operations in a dynamic office environment. The ideal candidate will possess strong computer skills, excellent customer service abilities, and experience with various office management tools. This role offers an opportunity to contribute to the efficiency and professionalism of our organization by managing clerical tasks, supporting staff, and ensuring smooth office functions.
Responsibilities
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professional phone etiquette
- Perform data entry, filing, and document proofreading to maintain accurate records
- Utilize software such as QuickBooks, Microsoft Office, Google Workspace, and other office management tools for bookkeeping and administrative tasks
- Coordinate appointments, meetings, and calendar schedules for staff and management
- Provide exceptional customer support and respond promptly to inquiries
- Oversee administrative processes related to medical or dental office functions if applicable
- Assist with billing, invoicing, and basic bookkeeping responsibilities
- Support office organization through filing systems and document management
- Maintain a professional appearance at the front desk and ensure a welcoming environment
Requirements
- Proven clerical or administrative experience, preferably in a medical or dental office setting
- Proficiency with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and computer skills necessary for data entry and document management
- Strong organizational skills with the ability to manage multiple tasks efficiently
- Excellent customer service skills with the ability to handle front desk duties effectively
- Experience with multi-line phone systems and phone etiquette
- Attention to detail for proofreading and maintaining accurate records
- Ability to work independently and as part of a team in a fast-paced environment
- Prior experience in bookkeeping or office administration is preferred but not required
Pay: $17.60-$19.50 per hour
Expected hours: 40 per week
Education:
- Secondary School (preferred)
Experience:
- Office administrative : 2 years (preferred)
Language:
- English (written and verbal fluent) (preferred)
Work Location: In person
