Dental Hygiene Treatment Coordinator- Dental Admin

Confidential • Full-time • Canada • 2d ago

Job Title: Dental Hygiene Treatment Coordinator

Location: Dental Office – Ontario
Schedule: Monday to Thursday + 1 Friday and 1 Saturday per month

About Our Practice

We are a fast-paced, patient-focused dental office committed to excellent care, strong systems, and a supportive team environment. We are currently seeking a Dental Hygiene Treatment Coordinator who is highly organized, confident with patients, and driven to ensure all diagnosed treatment is scheduled promptly and efficiently.

Position Overview

The Dental Hygiene Treatment Coordinator plays a key role in converting diagnosed treatment into booked appointments, supporting hygiene flow, and ensuring patients understand and proceed with recommended care. This role bridges clinical recommendations and patient scheduling while maintaining accurate tracking and follow-up systems.

Key Responsibilities

Review hygiene charts daily for diagnosed treatment needs
Ensure all treatment is booked before patients leave the office
Present and explain treatment estimates clearly and confidently
Track unbooked treatment using office tracking systems and binders
Follow up with patients who:
Require estimates
Cancel treatment without rebooking
Have outstanding recommended care
Maintain weekly follow-up protocol for unbooked treatment and estimates
Work closely with hygienists and doctors to support schedule efficiency
Help fully book provider schedules by managing outstanding treatment
Support hygiene room flow and appointment readiness
Ensure accurate documentation and patient communication in the software
Assist front desk team as needed to support patient flow

Ideal Candidate

Dental office experience required (hygiene or treatment coordination preferred)
Strong understanding of dental treatment and terminology
Confident discussing treatment, finances, and scheduling with patients
Highly organized with strong follow-up habits
Comfortable working with tracking systems and reports
Team-oriented with excellent communication skills
Detail-oriented and proactive
Ability to manage multiple tasks in a fast-paced environment

What We Offer

Supportive, system-driven team environment
Clear expectations and structured protocols
Opportunity to make a direct impact on patient care and office success
Competitive compensation based on experience
Consistent weekday schedule with limited monthly Friday/Saturday

How to Apply

Please submit your resume and a brief description of your dental experience. We look forward to welcoming a motivated team member who is passionate about patient care and treatment coordination.

Work Location: In person