Job Summary
We are seeking a highly organized and detail-oriented Administration Manager to oversee daily office operations and ensure efficient administrative processes. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience with various office management tools. This role is vital in maintaining a professional environment, supporting staff, and providing exceptional customer service to clients and visitors.
Responsibilities
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Oversee data entry, filing, and record-keeping to ensure accuracy and confidentiality
- Coordinate scheduling and calendar management for staff and appointments
- Utilize software such as QuickBooks, Microsoft Office, Google Workspace, and other relevant tools for administrative tasks
- Perform bookkeeping duties, including invoicing and expense tracking
- Support customer service efforts by addressing inquiries promptly and professionally
- Assist with clerical tasks such as proofreading documents, managing correspondence, and maintaining office supplies
- Ensure the office environment remains organized, clean, and welcoming
- Support medical or dental office operations if applicable, including patient check-in and appointment scheduling
Experience
- Proven experience in office administration or clerical roles with strong organizational skills
- Familiarity with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and multi-line phone systems
- Prior experience in customer service or front desk management preferred
- Knowledge of data entry procedures, filing systems, and basic bookkeeping or bookkeeping software such as QuickBooks or similar programs
- Experience working in medical or dental offices is a plus but not required
- Excellent phone etiquette, proofreading skills, and ability to handle multiple tasks efficiently
- Strong organizational skills with attention to detail and accuracy in all work performed
Pay: $80,363.98-$84,048.43 per year
Benefits:
Work Location: In person
