Office Manager

Precisionscapes Ltd. dba as Precisionscapes Design & Build • Full-time • Calgary, Alberta, Canada • C$ 60k - C$ 70k / year • 3d ago

Job Overview
We are seeking a highly organized and detail-oriented Office Manager to oversee daily administrative operations within our office environment. The ideal candidate will possess strong clerical skills, excellent customer service abilities, and proficiency with various office software. This role is essential in ensuring smooth office functions, maintaining accurate records, and providing exceptional support to staff and clients alike. Experience in medical or dental office settings is a plus, but not required. The Office Manager will be responsible for managing front desk activities, handling data entry, and supporting overall office efficiency.

Responsibilities

Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
Perform data entry tasks accurately using Microsoft Office, Google Workspace, LMN and QuickBooks as needed
Maintain organized filing systems—both electronic and paper-based—ensuring easy retrieval of documents
Provide exceptional customer support by addressing inquiries promptly and efficiently
Handle administrative duties such as scheduling appointments, managing calendars, and coordinating meetings
Oversee bookkeeping and basic financial recordkeeping using QuickBooks or similar software
Assist with clerical tasks including proofreading documents, typing correspondence, and maintaining office supplies
Support medical or dental office functions if applicable, including managing patient records and insurance documentation
Ensure office procedures comply with company policies and maintain confidentiality of sensitive information
Contribute to a positive work environment through effective communication and teamwork

Qualifications

Proven experience in office management or administrative roles; experience in medical or dental offices is advantageous
Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
Excellent computer skills with the ability to perform data entry accurately and efficiently
Demonstrated organizational skills with attention to detail in filing, proofreading, and document management
Exceptional customer service skills with professional phone etiquette across multi-line phone systems
Ability to handle clerical tasks such as typing, proofreading, and managing correspondence effectively
Prior experience with front desk responsibilities in a fast-paced environment preferred
Strong organizational skills with the ability to multitask and prioritize effectively
Knowledge of bookkeeping principles is a plus
Ability to work independently while collaborating effectively within a team

This position offers an opportunity to contribute significantly to the efficiency of our office operations while developing valuable administrative skills in a professional setting.

Pay: $60,000.00-$70,000.00 per year

Work Location: In person